Every part needs a past. Build the system that proves it.
400 perfect-looking fittings just arrived from an estate sale with no paperwork. Decide what they are worth.
A part with no paper trail is worth almost nothing, however good it looks. Learn to run a distributor quality system that meets ASA-100 and AC 00-56B, from the receiving dock to the shipping bench to the day your company is listed as accredited.
Training + AI coaching + reusable workflows. Learn ASA-100 practices and use Coach Q to prepare receiving, document-handling and audit-preparation records for your authorized team to review.
Built by a quality auditor with 20 years in the industry, from ASA-100 Revision 5.0 and FAA Advisory Circular 00-56B with Change 1.
100+ years of combined quality and compliance experience, boiled down to one thing: proving where every part came from.
See how it works ↓Try lesson 1 before you pay. 3-day refund after you buy.
One-time course purchase. Lifetime lessons and your AI coach included.
Coach Q, your private AI coach, comes with your course. No subscription or renewal fee. Your purchased lessons remain available for life.
Training a team? Purchasing, receiving and shipping learn the same paperwork rules, so no part ships without its proof.
10% off for 5 or more people.
- Prepare receiving, storage, shipping and records procedures for your own distributorship, with your coach
- A certificate of completion anyone can verify, when you finish every lesson
- Private AI coach for this subject, included with your course
- 24 distributor scenarios and 24 build-it checkpoints for real procedures and checklists
- Every lesson, yours for life
3-day refund window. Refund policy
More than 50 people, or need an invoice instead? Email will@qmslearning.com for a quote.
Learn it. Practice it. Bring it to work.
Build subject knowledge, earn your course certificate and prepare work you can check and use.
Finish the course and your certificate of completion shows your name, the course and the date. Anyone can confirm it at academy.qmslearning.com/verify, and you can add it to your LinkedIn profile in one click. It records your course achievement; your workplace results come from applying and checking the work.
Work through the lessons at your own pace. Ask Coach Q to explain a concept, try another example or question your reasoning. Use the course study plan and focus timer to fit learning around your week.
Use Course Hub to create workflow materials, save revisions and keep reusable templates. Download your work for review by the people who will use it. Your lessons remain available for life, and AI coaching comes with your course.
Learn the skill. Put your AI coach to work.
When a part arrives with a break in its trace back to the manufacturer, return to the method with Coach Q. Your AI quality and compliance colleague helps you think through the problem and build a workflow you can review.
Know what good work needs
Learn ASA-100, work through the course scenarios and ask your AI coach to explain what is unclear. Bring your own reasoning and ask it to challenge the gaps.
Build a reusable workflow
Use the Course Hub document tools to prepare a receiving inspection work instruction, a certified true copy procedure, a suspected unapproved parts report and an accreditation audit prep pack, using the facts you supply.
You'll check every procedure against what your dock actually does and what your trace packages actually show, so the accreditation auditor finds practice that matches paper.
Start the next job with a method
Edit your workflow materials, save revisions, download your work, or save the structure as a reusable template. For the next case, replace the old facts and check the new evidence before drawing conclusions.
Your saved work is in Course Hub when you return to the same account.
An expert in your pocket means an AI coach within reach. Learn in your browser, then return when you need help applying the subject. AI output can be wrong; you and your organization own the review and the decision.
Coach Q, your private AI coach, comes with your course. No subscription or renewal fee. Your purchased lessons remain available for life.
Never lose a sale over missing paperwork.
Short lessons, a plan that fits your week, and a coach who knows the job. These are real screens from the course, and the label says when one comes from another course. Click through at your own pace.
Practice on real paperwork before an auditor pulls yours.
Short lessons, then hands-on exercises built on situations you'll actually face. Make your call, then see how an experienced pro would handle it.
- Built on situations you'll actually face
- See how a pro would handle it
- Pick up right where you left off
Ready when you are.
$295 per person, one-time. Lifetime access to the lessons · AI coach included · No subscription · 3-day refund window.
10% off for 5 or more people.
The part looks perfect. The paperwork decides.
“Full trace, no problem.”
A broker calls at 4:40pm with the fittings your customer needs tonight, and the only paperwork is his own packing slip. You'll learn what traceable to a source really means under section 5.A, before the PO goes out.
“You've watched enough. Sign them in.”
Eight days of shadowing isn't an authorization. You'll learn what section 4 requires before anyone signs a receiving record: trained, authorized in writing, and on the roster.
“It's barely past date. Just ship it.”
An expired sealant kit and an AOG customer on the phone. You'll learn why shelf life control doesn't bend for a rush order, and what your monthly shelf life sweep should catch first.
“We passed. Put accredited on everything.”
Passing the audit isn't the finish line. Accreditation isn't effective until your company is listed in the program's accredited distributor database, and sales needs to know that.
“Not our paperwork problem. We never received it.”
A drop shipment still runs through your quality system. You'll learn the release check to complete before a part ships straight from your supplier to your customer.
“HOLD, on a sticky note.”
A suspect bag on the top shelf, still live in the inventory system. You'll learn what section 8.H.1 means by segregation that actually prevents an inadvertent sale.
Myth or fact?
Four things people say about ASA-100 and FAA accreditation. Make your call on each one.
“The FAA approved us as a distributor.”
“ASA-100 is the only standard you can use under AC 00-56.”
“ASA-100 requires a self-audit at least once a year.”
“Traceability records must be kept at least 7 years from the date of sale.”
0 of 4 checked. Tap Myth or Fact on each one.
Built around the paperwork auditors actually pull.
Counted from the live course lessons.
You don't just learn the standard. You prepare the paperwork.
Every lesson ends with a build-it checkpoint. You bring your own warehouse, part families and approval chain. The coach helps you prepare the document and tests it against the section it has to satisfy. You review it and decide what goes in your manual.
Your no-paper receiving rule
Where parts without acceptable documentation go, who can release them by title, what sales is told, and when they go back to the supplier.
6.A.5 · 8.HA sixteen-element gap map
All sixteen manual elements marked have, partial, missing or not applicable, with the not-applicable sentence written out, because the auditor will read it.
1.A.2 · 1.E.1 to 1.E.16A receiving dock card
The five receiving checks in the order your inspectors work, with accept and reject criteria for the part families you stock and who gets notified when a check fails.
6.A · Appendix AA suspect and nonconforming material procedure
How material gets flagged, where it goes, what system status locks it, who investigates and dispositions it by title, and the written customer notification.
8.HA records retention matrix
One row per record type, with the section, when the clock starts, how long it runs, who owns it and how fast you can pull it by customer and by purchase.
Sections 12 and 13A 90-day accreditation readiness plan
A self-evaluation checklist by section, a gap-closure schedule with owners by job title, and a proposed database letter, ready for the day you pass.
AC 00-56B · Module 8Learn it, practice it, prove it, use it.
Short lessons, section by section
Lessons of 11 to 14 minutes with diagrams, key terms and short videos, from the documentation matrix to corrective action.
Scenarios and quick checks
24 real distributor scenarios with explained answers and 96 quick-check questions, from the AOG broker call to a records request five years after the sale.
Finish every lesson
Complete every lesson to earn your certificate of completion. This course has no final exam gate.
Your own operation
Every checkpoint uses your warehouse and your people, so you finish with workflow materials, plus your coach to put them in place.
Ask the question your customer's auditor will ask. Get a straight answer.
Coach Q comes with your course. It points you to the ASA-100 section, the Appendix A row and the next step. It prepares the material. You decide what goes in your manual.
Not under ASA-100. For standard parts, the Appendix A matrix asks for a C of C from the producer or seller on receipt. For shipment, it asks for a certified true copy of that C of C plus a statement that the original certified statement is on file.
A distributor can't issue an 8130-3, so don't promise one. If the customer's contract truly asks for more than the ASA-100 minimum, that's a conversation for sales and the buyer before the order ships, not something to paper over.
Want me to prepare a short reply to the buyer that lists exactly what will ship with the rivets?
From your first lesson to paperwork that proves every part.
9 modules. About 5.5 hours of self-paced lessons.
- Module 1
The Accredited Distributor
Why AC 00-56 exists, how accreditation works, and what it buys you with every customer. 3 lessons.
- Module 2
The Quality System and the Manual
Sixteen required manual elements, keeping the manual alive, and the eighteen criteria auditors check. 3 lessons.
- Module 3
Traceability and the Documentation Matrix
Track every part to a source. The Appendix A matrix, certified true copies, and drop shipments. 3 lessons.
- Module 4
Receiving Inspection
The five checks at the dock, suspect and unapproved parts, fasteners, standard parts, and stamps. 3 lessons.
- Module 5
Material Control, Storage and Shelf Life
Storage that protects the part, batch and lot integrity, shelf life, ESD, and scrapped parts. 3 lessons.
- Module 6
Certification, Shipping and Release
What ships with the part, ATA-300 packaging, the seven shipping checks, and records that outlive the sale. 3 lessons.
- Module 7
Training and the People System
Trained, authorized, on the roster. Training records that survive an audit, and the annual self-audit. 3 lessons.
- Module 8
Corrective Action and the Road to Accreditation
Corrective action that closes, non-conforming material end to end, and earning the certificate. 3 lessons.
- Module 9
Put AI to Work in Your Distribution Quality System
Which AI tool does which job at a parts distributor, why no tool ever makes or changes a certificate, a prompt pack, a lab where an AI-generated self-audit has planted errors to catch, and an AI work plan for your next self-audit. 3 lessons.
Built for the people who keep a distributor's paperwork honest.
- Quality managers at aircraft parts distributors pursuing or holding ASA-100 accreditation
- Receiving and shipping inspectors who sign the paperwork
- Buyers who source from brokers, surplus sales and other distributors
- Owners and GMs deciding whether accreditation is worth it
Want counterfeit prevention in depth? Add Counterfeit Parts Avoidance.
Written by a quality auditor with 20 years in the industry, from ASA-100 Revision 5.0 and FAA Advisory Circular 00-56B with Change 1, section by section.
Every lesson ends with a working document for your own operation, prepared with your coach and approved by you: a dock card, a suspect part procedure, a retention matrix, a readiness plan. Your coach is there while you put them to work.
Straight answers.
What does an expert in my pocket mean?
Can I use what I learn on a real problem?
Can I reuse the work for the next job?
Is this ASA accreditation?
How do I earn the certificate?
Which revisions does it teach?
We hold AS9120. Do we need this?
How long do I keep access?
Can my company pay?
What if it isn't for me?
Training a team?
Paperwork first. Then the part.
$295. About 5.5 hours. Your receiving, storage, shipping and records controls, prepared as you go.
10% off for 5 or more people.
3-day refund window · Lifetime access to the lessons · Certificate anyone can verify · AI coach included · No subscription